1308 lines
57 KiB
Plaintext
1308 lines
57 KiB
Plaintext
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hledger_journal(5) hledger User Manuals hledger_journal(5)
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NAME
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Journal - hledger's default file format, representing a General Journal
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DESCRIPTION
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hledger's usual data source is a plain text file containing journal
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entries in hledger journal format. This file represents a standard
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accounting general journal. I use file names ending in .journal, but
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that's not required. The journal file contains a number of transaction
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entries, each describing a transfer of money (or any commodity) between
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two or more named accounts, in a simple format readable by both hledger
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and humans.
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hledger's journal format is a compatible subset, mostly, of ledger's
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journal format, so hledger can work with compatible ledger journal
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files as well. It's safe, and encouraged, to run both hledger and
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ledger on the same journal file, eg to validate the results you're get-
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ting.
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You can use hledger without learning any more about this file; just use
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the add or web commands to create and update it. Many users, though,
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also edit the journal file directly with a text editor, perhaps
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assisted by the helper modes for emacs or vim.
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Here's an example:
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; A sample journal file. This is a comment.
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2008/01/01 income ; <- transaction's first line starts in column 0, contains date and description
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assets:bank:checking $1 ; <- posting lines start with whitespace, each contains an account name
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income:salary $-1 ; followed by at least two spaces and an amount
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2008/06/01 gift
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assets:bank:checking $1 ; <- at least two postings in a transaction
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income:gifts $-1 ; <- their amounts must balance to 0
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2008/06/02 save
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assets:bank:saving $1
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assets:bank:checking ; <- one amount may be omitted; here $-1 is inferred
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2008/06/03 eat & shop ; <- description can be anything
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expenses:food $1
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expenses:supplies $1 ; <- this transaction debits two expense accounts
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assets:cash ; <- $-2 inferred
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2008/10/01 take a loan
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assets:bank:checking $1
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liabilities:debts $-1
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2008/12/31 * pay off ; <- an optional * or ! after the date means "cleared" (or anything you want)
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liabilities:debts $1
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assets:bank:checking
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FILE FORMAT
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Transactions
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Transactions are movements of some quantity of commodities between
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named accounts. Each transaction is represented by a journal entry
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beginning with a simple date in column 0. This can be followed by any
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of the following, separated by spaces:
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o (optional) a status character (empty, !, or *)
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o (optional) a transaction code (any short number or text, enclosed in
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parentheses)
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o (optional) a transaction description (any remaining text until end of
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line or a semicolon)
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o (optional) a transaction comment (any remaining text following a
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semicolon until end of line)
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Then comes zero or more (but usually at least 2) indented lines repre-
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senting...
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Postings
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A posting is an addition of some amount to, or removal of some amount
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from, an account. Each posting line begins with at least one space or
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tab (2 or 4 spaces is common), followed by:
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o (optional) a status character (empty, !, or *), followed by a space
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o (required) an account name (any text, optionally containing single
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spaces, until end of line or a double space)
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o (optional) two or more spaces or tabs followed by an amount.
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Positive amounts are being added to the account, negative amounts are
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being removed.
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The amounts within a transaction must always sum up to zero. As a con-
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venience, one amount may be left blank; it will be inferred so as to
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balance the transaction.
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Be sure to note the unusual two-space delimiter between account name
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and amount. This makes it easy to write account names containing spa-
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ces. But if you accidentally leave only one space (or tab) before the
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amount, the amount will be considered part of the account name.
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Dates
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Simple dates
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Within a journal file, transaction dates use Y/M/D (or Y-M-D or Y.M.D)
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Leading zeros are optional. The year may be omitted, in which case it
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will be inferred from the context - the current transaction, the
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default year set with a default year directive, or the current date
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when the command is run. Some examples: 2010/01/31, 1/31, 2010-01-31,
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2010.1.31.
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Secondary dates
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Real-life transactions sometimes involve more than one date - eg the
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date you write a cheque, and the date it clears in your bank. When you
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want to model this, eg for more accurate balances, you can specify
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individual posting dates, which I recommend. Or, you can use the sec-
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ondary dates (aka auxiliary/effective dates) feature, supported for
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compatibility with Ledger.
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A secondary date can be written after the primary date, separated by an
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equals sign. The primary date, on the left, is used by default; the
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secondary date, on the right, is used when the --date2 flag is speci-
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fied (--aux-date or --effective also work).
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The meaning of secondary dates is up to you, but it's best to follow a
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consistent rule. Eg write the bank's clearing date as primary, and
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when needed, the date the transaction was initiated as secondary.
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Here's an example. Note that a secondary date will use the year of the
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primary date if unspecified.
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2010/2/23=2/19 movie ticket
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expenses:cinema $10
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assets:checking
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$ hledger register checking
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2010/02/23 movie ticket assets:checking $-10 $-10
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$ hledger register checking --date2
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2010/02/19 movie ticket assets:checking $-10 $-10
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Secondary dates require some effort; you must use them consistently in
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your journal entries and remember whether to use or not use the --date2
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flag for your reports. They are included in hledger for Ledger compat-
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ibility, but posting dates are a more powerful and less confusing
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alternative.
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Posting dates
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You can give individual postings a different date from their parent
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transaction, by adding a posting comment containing a tag (see below)
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like date:DATE. This is probably the best way to control posting dates
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precisely. Eg in this example the expense should appear in May
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reports, and the deduction from checking should be reported on 6/1 for
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easy bank reconciliation:
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2015/5/30
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expenses:food $10 ; food purchased on saturday 5/30
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assets:checking ; bank cleared it on monday, date:6/1
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$ hledger -f t.j register food
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2015/05/30 expenses:food $10 $10
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$ hledger -f t.j register checking
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2015/06/01 assets:checking $-10 $-10
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DATE should be a simple date; if the year is not specified it will use
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the year of the transaction's date. You can set the secondary date
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similarly, with date2:DATE2. The date: or date2: tags must have a
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valid simple date value if they are present, eg a date: tag with no
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value is not allowed.
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Ledger's earlier, more compact bracketed date syntax is also supported:
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[DATE], [DATE=DATE2] or [=DATE2]. hledger will attempt to parse any
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square-bracketed sequence of the 0123456789/-.= characters in this way.
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With this syntax, DATE infers its year from the transaction and DATE2
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infers its year from DATE.
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Status
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Transactions, or individual postings within a transaction, can have a
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status mark, which is a single character before the transaction
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description or posting account name, separated from it by a space,
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indicating one of three statuses:
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mark status
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------------------
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unmarked
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! pending
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* cleared
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When reporting, you can filter by status with the -U/--unmarked,
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-P/--pending, and -C/--cleared flags; or the status:, status:!, and
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status:* queries; or the U, P, C keys in hledger-ui.
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Note, in Ledger and in older versions of hledger, the "unmarked" state
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is called "uncleared". As of hledger 1.3 we have renamed it to
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unmarked for clarity.
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To replicate Ledger and old hledger's behaviour of also matching pend-
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ing, combine -U and -P.
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Status marks are optional, but can be helpful eg for reconciling with
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real-world accounts. Some editor modes provide highlighting and short-
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cuts for working with status. Eg in Emacs ledger-mode, you can toggle
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transaction status with C-c C-e, or posting status with C-c C-c.
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What "uncleared", "pending", and "cleared" actually mean is up to you.
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Here's one suggestion:
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status meaning
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--------------------------------------------------------------------------
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uncleared recorded but not yet reconciled; needs review
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pending tentatively reconciled (if needed, eg during a big reconcil-
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iation)
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cleared complete, reconciled as far as possible, and considered cor-
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rect
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With this scheme, you would use -PC to see the current balance at your
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bank, -U to see things which will probably hit your bank soon (like
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uncashed checks), and no flags to see the most up-to-date state of your
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finances.
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Description
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A transaction's description is the rest of the line following the date
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and status mark (or until a comment begins). Sometimes called the
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"narration" in traditional bookkeeping, it can be used for whatever you
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wish, or left blank. Transaction descriptions can be queried, unlike
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comments.
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Payee and note
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You can optionally include a | (pipe) character in a description to
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subdivide it into a payee/payer name on the left and additional notes
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on the right. This may be worthwhile if you need to do more precise
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querying and pivoting by payee.
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Account names
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Account names typically have several parts separated by a full colon,
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from which hledger derives a hierarchical chart of accounts. They can
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be anything you like, but in finance there are traditionally five top-
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level accounts: assets, liabilities, income, expenses, and equity.
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Account names may contain single spaces, eg: assets:accounts receiv-
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able. Because of this, they must always be followed by two or more
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spaces (or newline).
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Account names can be aliased.
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Amounts
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After the account name, there is usually an amount. Important: between
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account name and amount, there must be two or more spaces.
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Amounts consist of a number and (usually) a currency symbol or commod-
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ity name. Some examples:
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2.00001
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$1
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4000 AAPL
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3 "green apples"
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-$1,000,000.00
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INR 9,99,99,999.00
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EUR -2.000.000,00
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1 999 999.9455
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EUR 1E3
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1000E-6s
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As you can see, the amount format is somewhat flexible:
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o amounts are a number (the "quantity") and optionally a currency sym-
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bol/commodity name (the "commodity").
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o the commodity is a symbol, word, or phrase, on the left or right,
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with or without a separating space. If the commodity contains num-
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bers, spaces or non-word punctuation it must be enclosed in double
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quotes.
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o negative amounts with a commodity on the left can have the minus sign
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before or after it
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o digit groups (thousands, or any other grouping) can be separated by
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space or comma or period and should be used as separator between all
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groups
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o decimal part can be separated by comma or period and should be dif-
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ferent from digit groups separator
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o scientific E-notation is allowed. Be careful not to use a digit
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group separator character in scientific notation, as it's not sup-
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ported and it might get mistaken for a decimal point. (Declaring the
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digit group separator character explicitly with a commodity directive
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will prevent this.)
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You can use any of these variations when recording data. However,
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there is some ambiguous way of representing numbers like $1.000 and
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$1,000 both may mean either one thousand or one dollar. By default
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hledger will assume that this is sole delimiter is used only for deci-
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mals. On the other hand commodity format declared prior to that line
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will help to resolve that ambiguity differently:
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commodity $1,000.00
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2017/12/25 New life of Scrooge
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expenses:gifts $1,000
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assets
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Though journal may contain mixed styles to represent amount, when
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hledger displays amounts, it will choose a consistent format for each
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commodity. (Except for price amounts, which are always formatted as
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written). The display format is chosen as follows:
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o if there is a commodity directive specifying the format, that is used
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o otherwise the format is inferred from the first posting amount in
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that commodity in the journal, and the precision (number of decimal
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places) will be the maximum from all posting amounts in that commmod-
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ity
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o or if there are no such amounts in the journal, a default format is
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used (like $1000.00).
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Price amounts and amounts in D directives usually don't affect amount
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format inference, but in some situations they can do so indirectly.
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(Eg when D's default commodity is applied to a commodity-less amount,
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or when an amountless posting is balanced using a price's commodity, or
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when -V is used.) If you find this causing problems, set the desired
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format with a commodity directive.
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Virtual Postings
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When you parenthesise the account name in a posting, we call that a
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virtual posting, which means:
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o it is ignored when checking that the transaction is balanced
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o it is excluded from reports when the --real/-R flag is used, or the
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real:1 query.
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You could use this, eg, to set an account's opening balance without
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needing to use the equity:opening balances account:
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1/1 special unbalanced posting to set initial balance
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(assets:checking) $1000
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When the account name is bracketed, we call it a balanced virtual post-
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ing. This is like an ordinary virtual posting except the balanced vir-
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tual postings in a transaction must balance to 0, like the real post-
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ings (but separately from them). Balanced virtual postings are also
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excluded by --real/-R or real:1.
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1/1 buy food with cash, and update some budget-tracking subaccounts elsewhere
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expenses:food $10
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assets:cash $-10
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[assets:checking:available] $10
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[assets:checking:budget:food] $-10
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Virtual postings have some legitimate uses, but those are few. You can
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usually find an equivalent journal entry using real postings, which is
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more correct and provides better error checking.
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Balance Assertions
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hledger supports Ledger-style balance assertions in journal files.
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These look like, for example, = EXPECTEDBALANCE following a posting's
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amount. Eg here we assert the expected dollar balance in accounts a
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and b after each posting:
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2013/1/1
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a $1 =$1
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b =$-1
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2013/1/2
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a $1 =$2
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b $-1 =$-2
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After reading a journal file, hledger will check all balance assertions
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and report an error if any of them fail. Balance assertions can pro-
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tect you from, eg, inadvertently disrupting reconciled balances while
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cleaning up old entries. You can disable them temporarily with the
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-I/--ignore-assertions flag, which can be useful for troubleshooting or
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for reading Ledger files.
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Assertions and ordering
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hledger sorts an account's postings and assertions first by date and
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then (for postings on the same day) by parse order. Note this is dif-
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ferent from Ledger, which sorts assertions only by parse order. (Also,
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Ledger assertions do not see the accumulated effect of repeated post-
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ings to the same account within a transaction.)
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So, hledger balance assertions keep working if you reorder differently-
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dated transactions within the journal. But if you reorder same-dated
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transactions or postings, assertions might break and require updating.
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This order dependence does bring an advantage: precise control over the
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order of postings and assertions within a day, so you can assert intra-
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day balances.
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Assertions and included files
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With included files, things are a little more complicated. Including
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preserves the ordering of postings and assertions. If you have multi-
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ple postings to an account on the same day, split across different
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files, and you also want to assert the account's balance on the same
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day, you'll have to put the assertion in the right file.
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Assertions and multiple -f options
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Balance assertions don't work well across files specified with multiple
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-f options. Use include or concatenate the files instead.
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Assertions and commodities
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The asserted balance must be a simple single-commodity amount, and in
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fact the assertion checks only this commodity's balance within the
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(possibly multi-commodity) account balance.
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This is how assertions work in Ledger also. We could call this a "par-
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tial" balance assertion.
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To assert the balance of more than one commodity in an account, you can
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write multiple postings, each asserting one commodity's balance.
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You can make a stronger "total" balance assertion by writing a double
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equals sign (== EXPECTEDBALANCE). This asserts that there are no other
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unasserted commodities in the account (or, that their balance is 0).
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2013/1/1
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a $1
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a 1EUR
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b $-1
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c -1EUR
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2013/1/2 ; These assertions succeed
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a 0 = $1
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a 0 = 1EUR
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b 0 == $-1
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c 0 == -1EUR
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2013/1/3 ; This assertion fails as 'a' also contains 1EUR
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a 0 == $1
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It's not yet possible to make a complete assertion about a balance that
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has multiple commodities. One workaround is to isolate each commodity
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into its own subaccount:
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2013/1/1
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a:usd $1
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a:euro 1EUR
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b
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2013/1/2
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a 0 == 0
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a:usd 0 == $1
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a:euro 0 == 1EUR
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Assertions and prices
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Balance assertions ignore transaction prices, and should normally be
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written without one:
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2019/1/1
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(a) $1 @ EUR1 = $1
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We do allow prices to be written there, however, and print shows them,
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even though they don't affect whether the assertion passes or fails.
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This is for backward compatibility (hledger's close command used to
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generate balance assertions with prices), and because balance assign-
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ments do use them (see below).
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Assertions and subaccounts
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The balance assertions above (= and ==) do not count the balance from
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subaccounts; they check the account's exclusive balance only. You can
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assert the balance including subaccounts by writing =* or ==*, eg:
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2019/1/1
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equity:opening balances
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checking:a 5
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checking:b 5
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checking 1 ==* 11
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Assertions and virtual postings
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Balance assertions are checked against all postings, both real and vir-
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tual. They are not affected by the --real/-R flag or real: query.
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Assertions and precision
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Balance assertions compare the exactly calculated amounts, which are
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not always what is shown by reports. Eg a commodity directive may
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limit the display precision, but this will not affect balance asser-
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tions. Balance assertion failure messages show exact amounts.
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Balance Assignments
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Ledger-style balance assignments are also supported. These are like
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balance assertions, but with no posting amount on the left side of the
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equals sign; instead it is calculated automatically so as to satisfy
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the assertion. This can be a convenience during data entry, eg when
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setting opening balances:
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; starting a new journal, set asset account balances
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2016/1/1 opening balances
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assets:checking = $409.32
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assets:savings = $735.24
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assets:cash = $42
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equity:opening balances
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or when adjusting a balance to reality:
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; no cash left; update balance, record any untracked spending as a generic expense
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2016/1/15
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assets:cash = $0
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expenses:misc
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The calculated amount depends on the account's balance in the commodity
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at that point (which depends on the previously-dated postings of the
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commodity to that account since the last balance assertion or assign-
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ment). Note that using balance assignments makes your journal a little
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less explicit; to know the exact amount posted, you have to run hledger
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or do the calculations yourself, instead of just reading it.
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|
|
Balance assignments and prices
|
|
A transaction price in a balance assignment will cause the calculated
|
|
amount to have that price attached:
|
|
|
|
2019/1/1
|
|
(a) = $1 @ EUR2
|
|
|
|
$ hledger print --explicit
|
|
2019/01/01
|
|
(a) $1 @ EUR2 = $1 @ EUR2
|
|
|
|
Transaction prices
|
|
Within a transaction, you can note an amount's price in another commod-
|
|
ity. This can be used to document the cost (in a purchase) or selling
|
|
price (in a sale). For example, transaction prices are useful to
|
|
record purchases of a foreign currency. Note transaction prices are
|
|
fixed at the time of the transaction, and do not change over time. See
|
|
also market prices, which represent prevailing exchange rates on a cer-
|
|
tain date.
|
|
|
|
There are several ways to record a transaction price:
|
|
|
|
1. Write the price per unit, as @ UNITPRICE after the amount:
|
|
|
|
2009/1/1
|
|
assets:euros EUR100 @ $1.35 ; one hundred euros purchased at $1.35 each
|
|
assets:dollars ; balancing amount is -$135.00
|
|
|
|
2. Write the total price, as @@ TOTALPRICE after the amount:
|
|
|
|
2009/1/1
|
|
assets:euros EUR100 @@ $135 ; one hundred euros purchased at $135 for the lot
|
|
assets:dollars
|
|
|
|
3. Specify amounts for all postings, using exactly two commodities, and
|
|
let hledger infer the price that balances the transaction:
|
|
|
|
2009/1/1
|
|
assets:euros EUR100 ; one hundred euros purchased
|
|
assets:dollars $-135 ; for $135
|
|
|
|
(Ledger users: Ledger uses a different syntax for fixed prices, {=UNIT-
|
|
PRICE}, which hledger currently ignores).
|
|
|
|
Use the -B/--cost flag to convert amounts to their transaction price's
|
|
commodity, if any. (mnemonic: "B" is from "cost Basis", as in Ledger).
|
|
Eg here is how -B affects the balance report for the example above:
|
|
|
|
$ hledger bal -N --flat
|
|
$-135 assets:dollars
|
|
EUR100 assets:euros
|
|
$ hledger bal -N --flat -B
|
|
$-135 assets:dollars
|
|
$135 assets:euros # <- the euros' cost
|
|
|
|
Note -B is sensitive to the order of postings when a transaction price
|
|
is inferred: the inferred price will be in the commodity of the last
|
|
amount. So if example 3's postings are reversed, while the transaction
|
|
is equivalent, -B shows something different:
|
|
|
|
2009/1/1
|
|
assets:dollars $-135 ; 135 dollars sold
|
|
assets:euros EUR100 ; for 100 euros
|
|
|
|
$ hledger bal -N --flat -B
|
|
EUR-100 assets:dollars # <- the dollars' selling price
|
|
EUR100 assets:euros
|
|
|
|
Comments
|
|
Lines in the journal beginning with a semicolon (;) or hash (#) or star
|
|
(*) are comments, and will be ignored. (Star comments cause org-mode
|
|
nodes to be ignored, allowing emacs users to fold and navigate their
|
|
journals with org-mode or orgstruct-mode.)
|
|
|
|
You can attach comments to a transaction by writing them after the
|
|
description and/or indented on the following lines (before the post-
|
|
ings). Similarly, you can attach comments to an individual posting by
|
|
writing them after the amount and/or indented on the following lines.
|
|
Transaction and posting comments must begin with a semicolon (;).
|
|
|
|
Some examples:
|
|
|
|
# a file comment
|
|
|
|
; also a file comment
|
|
|
|
comment
|
|
This is a multiline file comment,
|
|
which continues until a line
|
|
where the "end comment" string
|
|
appears on its own (or end of file).
|
|
end comment
|
|
|
|
2012/5/14 something ; a transaction comment
|
|
; the transaction comment, continued
|
|
posting1 1 ; a comment for posting 1
|
|
posting2
|
|
; a comment for posting 2
|
|
; another comment line for posting 2
|
|
; a file comment (because not indented)
|
|
|
|
You can also comment larger regions of a file using comment and end
|
|
comment directives.
|
|
|
|
Tags
|
|
Tags are a way to add extra labels or labelled data to postings and
|
|
transactions, which you can then search or pivot on.
|
|
|
|
A simple tag is a word (which may contain hyphens) followed by a full
|
|
colon, written inside a transaction or posting comment line:
|
|
|
|
2017/1/16 bought groceries ; sometag:
|
|
|
|
Tags can have a value, which is the text after the colon, up to the
|
|
next comma or end of line, with leading/trailing whitespace removed:
|
|
|
|
expenses:food $10 ; a-posting-tag: the tag value
|
|
|
|
Note this means hledger's tag values can not contain commas or new-
|
|
lines. Ending at commas means you can write multiple short tags on one
|
|
line, comma separated:
|
|
|
|
assets:checking ; a comment containing tag1:, tag2: some value ...
|
|
|
|
Here,
|
|
|
|
o "a comment containing" is just comment text, not a tag
|
|
|
|
o "tag1" is a tag with no value
|
|
|
|
o "tag2" is another tag, whose value is "some value ..."
|
|
|
|
Tags in a transaction comment affect the transaction and all of its
|
|
postings, while tags in a posting comment affect only that posting.
|
|
For example, the following transaction has three tags (A, TAG2, third-
|
|
tag) and the posting has four (those plus posting-tag):
|
|
|
|
1/1 a transaction ; A:, TAG2:
|
|
; third-tag: a third transaction tag, <- with a value
|
|
(a) $1 ; posting-tag:
|
|
|
|
Tags are like Ledger's metadata feature, except hledger's tag values
|
|
are simple strings.
|
|
|
|
Directives
|
|
A directive is a line in the journal beginning with a special keyword,
|
|
that influences how the journal is processed. hledger's directives are
|
|
based on a subset of Ledger's, but there are many differences (and also
|
|
some differences between hledger versions).
|
|
|
|
Directives' behaviour and interactions can get a little bit complex, so
|
|
here is a table summarising the directives and their effects, with
|
|
links to more detailed docs.
|
|
|
|
|
|
direc- end subdi- purpose can affect (as of
|
|
tive directive rec- 2018/06)
|
|
tives
|
|
------------------------------------------------------------------------------------
|
|
account any document account names, all entries in all
|
|
text declare account types & dis- files, before or
|
|
play order after
|
|
|
|
|
|
|
|
|
|
alias end rewrite account names following
|
|
aliases inline/included
|
|
entries until end
|
|
of current file or
|
|
end directive
|
|
apply end apply prepend a common parent to following
|
|
account account account names inline/included
|
|
entries until end
|
|
of current file or
|
|
end directive
|
|
comment end com- ignore part of journal following
|
|
ment inline/included
|
|
entries until end
|
|
of current file or
|
|
end directive
|
|
commod- format declare a commodity and its number notation:
|
|
ity number notation & display following entries
|
|
style in that commodity
|
|
in all files; dis-
|
|
play style: amounts
|
|
of that commodity
|
|
in reports
|
|
D declare a commodity, number commodity: all com-
|
|
notation & display style for modityless entries
|
|
commodityless amounts in all files; num-
|
|
ber notation: fol-
|
|
lowing commodity-
|
|
less entries and
|
|
entries in that
|
|
commodity in all
|
|
files; display
|
|
style: amounts of
|
|
that commodity in
|
|
reports
|
|
include include entries/directives what the included
|
|
from another file directives affect
|
|
P declare a market price for a amounts of that
|
|
commodity commodity in
|
|
reports, when -V is
|
|
used
|
|
Y declare a year for yearless following
|
|
dates inline/included
|
|
entries until end
|
|
of current file
|
|
|
|
And some definitions:
|
|
|
|
|
|
subdirec- optional indented directive line immediately following a par-
|
|
tive ent directive
|
|
number how to interpret numbers when parsing journal entries (the
|
|
notation identity of the decimal separator character). (Currently
|
|
each commodity can have its own notation, even in the same
|
|
file.)
|
|
display how to display amounts of a commodity in reports (symbol side
|
|
style and spacing, digit groups, decimal separator, decimal places)
|
|
directive which entries and (when there are multiple files) which files
|
|
scope are affected by a directive
|
|
|
|
As you can see, directives vary in which journal entries and files they
|
|
affect, and whether they are focussed on input (parsing) or output
|
|
(reports). Some directives have multiple effects.
|
|
|
|
If you have a journal made up of multiple files, or pass multiple -f
|
|
options on the command line, note that directives which affect input
|
|
typically last only until the end of their defining file. This pro-
|
|
vides more simplicity and predictability, eg reports are not changed by
|
|
writing file options in a different order. It can be surprising at
|
|
times though.
|
|
|
|
Comment blocks
|
|
A line containing just comment starts a commented region of the file,
|
|
and a line containing just end comment (or the end of the current file)
|
|
ends it. See also comments.
|
|
|
|
Including other files
|
|
You can pull in the content of additional files by writing an include
|
|
directive, like this:
|
|
|
|
include path/to/file.journal
|
|
|
|
If the path does not begin with a slash, it is relative to the current
|
|
file. The include file path may contain common glob patterns (e.g.
|
|
*).
|
|
|
|
The include directive can only be used in journal files. It can
|
|
include journal, timeclock or timedot files, but not CSV files.
|
|
|
|
Default year
|
|
You can set a default year to be used for subsequent dates which don't
|
|
specify a year. This is a line beginning with Y followed by the year.
|
|
Eg:
|
|
|
|
Y2009 ; set default year to 2009
|
|
|
|
12/15 ; equivalent to 2009/12/15
|
|
expenses 1
|
|
assets
|
|
|
|
Y2010 ; change default year to 2010
|
|
|
|
2009/1/30 ; specifies the year, not affected
|
|
expenses 1
|
|
assets
|
|
|
|
1/31 ; equivalent to 2010/1/31
|
|
expenses 1
|
|
assets
|
|
|
|
Declaring commodities
|
|
The commodity directive declares commodities which may be used in the
|
|
journal (though currently we do not enforce this). It may be written
|
|
on a single line, like this:
|
|
|
|
; commodity EXAMPLEAMOUNT
|
|
|
|
; display AAAA amounts with the symbol on the right, space-separated,
|
|
; using period as decimal point, with four decimal places, and
|
|
; separating thousands with comma.
|
|
commodity 1,000.0000 AAAA
|
|
|
|
or on multiple lines, using the "format" subdirective. In this case
|
|
the commodity symbol appears twice and should be the same in both
|
|
places:
|
|
|
|
; commodity SYMBOL
|
|
; format EXAMPLEAMOUNT
|
|
|
|
; display indian rupees with currency name on the left,
|
|
; thousands, lakhs and crores comma-separated,
|
|
; period as decimal point, and two decimal places.
|
|
commodity INR
|
|
format INR 9,99,99,999.00
|
|
|
|
Commodity directives have a second purpose: they define the standard
|
|
display format for amounts in the commodity. Normally the display for-
|
|
mat is inferred from journal entries, but this can be unpredictable;
|
|
declaring it with a commodity directive overrides this and removes
|
|
ambiguity. Towards this end, amounts in commodity directives must
|
|
always be written with a decimal point (a period or comma, followed by
|
|
0 or more decimal digits).
|
|
|
|
Default commodity
|
|
The D directive sets a default commodity (and display format), to be
|
|
used for amounts without a commodity symbol (ie, plain numbers). (Note
|
|
this differs from Ledger's default commodity directive.) The commodity
|
|
and display format will be applied to all subsequent commodity-less
|
|
amounts, or until the next D directive.
|
|
|
|
# commodity-less amounts should be treated as dollars
|
|
# (and displayed with symbol on the left, thousands separators and two decimal places)
|
|
D $1,000.00
|
|
|
|
1/1
|
|
a 5 ; <- commodity-less amount, becomes $1
|
|
b
|
|
|
|
As with the commodity directive, the amount must always be written with
|
|
a decimal point.
|
|
|
|
Market prices
|
|
The P directive declares a market price, which is an exchange rate
|
|
between two commodities on a certain date. (In Ledger, they are called
|
|
"historical prices".) These are often obtained from a stock exchange,
|
|
cryptocurrency exchange, or the foreign exchange market.
|
|
|
|
Here is the format:
|
|
|
|
P DATE COMMODITYA COMMODITYBAMOUNT
|
|
|
|
o DATE is a simple date
|
|
|
|
o COMMODITYA is the symbol of the commodity being priced
|
|
|
|
o COMMODITYBAMOUNT is an amount (symbol and quantity) in a second com-
|
|
modity, giving the price in commodity B of one unit of commodity A.
|
|
|
|
These two market price directives say that one euro was worth 1.35 US
|
|
dollars during 2009, and $1.40 from 2010 onward:
|
|
|
|
P 2009/1/1 EUR $1.35
|
|
P 2010/1/1 EUR $1.40
|
|
|
|
The -V/--value flag can be used to convert reported amounts to another
|
|
commodity using these prices.
|
|
|
|
Declaring accounts
|
|
account directives can be used to pre-declare accounts. Though not
|
|
required, they can provide several benefits:
|
|
|
|
o They can document your intended chart of accounts, providing a refer-
|
|
ence.
|
|
|
|
o They can store extra information about accounts (account numbers,
|
|
notes, etc.)
|
|
|
|
o They can help hledger know your accounts' types (asset, liability,
|
|
equity, revenue, expense), useful for reports like balancesheet and
|
|
incomestatement.
|
|
|
|
o They control account display order in reports, allowing non-alpha-
|
|
betic sorting (eg Revenues to appear above Expenses).
|
|
|
|
o They help with account name completion in the add command, hledger-
|
|
iadd, hledger-web, ledger-mode etc.
|
|
|
|
The simplest form is just the word account followed by a hledger-style
|
|
account name, eg:
|
|
|
|
account assets:bank:checking
|
|
|
|
Account comments
|
|
Comments, beginning with a semicolon, optionally including tags, can be
|
|
written after the account name, and/or on following lines. Eg:
|
|
|
|
account assets:bank:checking ; a comment
|
|
; another comment
|
|
; acctno:12345, a tag
|
|
|
|
Tip: comments on the same line require hledger 1.12+. If you need your
|
|
journal to be compatible with older hledger versions, write comments on
|
|
the next line instead.
|
|
|
|
Account subdirectives
|
|
We also allow (and ignore) Ledger-style indented subdirectives, just
|
|
for compatibility.:
|
|
|
|
account assets:bank:checking
|
|
format blah blah ; <- subdirective, ignored
|
|
|
|
Here is the full syntax of account directives:
|
|
|
|
account ACCTNAME [ACCTTYPE] [;COMMENT]
|
|
[;COMMENTS]
|
|
[LEDGER-STYLE SUBDIRECTIVES, IGNORED]
|
|
|
|
Account types
|
|
hledger recognises five types (or classes) of account: Asset, Liabil-
|
|
ity, Equity, Revenue, Expense. This is used by a few accounting-aware
|
|
reports such as balancesheet, incomestatement and cashflow.
|
|
|
|
Auto-detected account types
|
|
If you name your top-level accounts with some variation of assets, lia-
|
|
bilities/debts, equity, revenues/income, or expenses, their types are
|
|
detected automatically.
|
|
|
|
Account types declared with tags
|
|
More generally, you can declare an account's type with an account
|
|
directive, by writing a type: tag in a comment, followed by one of the
|
|
words Asset, Liability, Equity, Revenue, Expense, or one of the letters
|
|
ALERX (case insensitive):
|
|
|
|
account assets ; type:Asset
|
|
account liabilities ; type:Liability
|
|
account equity ; type:Equity
|
|
account revenues ; type:Revenue
|
|
account expenses ; type:Expenses
|
|
|
|
Account types declared with account type codes
|
|
Or, you can write one of those letters separated from the account name
|
|
by two or more spaces, but this should probably be considered depre-
|
|
cated as of hledger 1.13:
|
|
|
|
account assets A
|
|
account liabilities L
|
|
account equity E
|
|
account revenues R
|
|
account expenses X
|
|
|
|
Overriding auto-detected types
|
|
If you ever override the types of those auto-detected english account
|
|
names mentioned above, you might need to help the reports a bit. Eg:
|
|
|
|
; make "liabilities" not have the liability type - who knows why
|
|
account liabilities ; type:E
|
|
|
|
; we need to ensure some other account has the liability type,
|
|
; otherwise balancesheet would still show "liabilities" under Liabilities
|
|
account - ; type:L
|
|
|
|
Account display order
|
|
Account directives also set the order in which accounts are displayed,
|
|
eg in reports, the hledger-ui accounts screen, and the hledger-web
|
|
sidebar. By default accounts are listed in alphabetical order. But if
|
|
you have these account directives in the journal:
|
|
|
|
account assets
|
|
account liabilities
|
|
account equity
|
|
account revenues
|
|
account expenses
|
|
|
|
you'll see those accounts displayed in declaration order, not alphabet-
|
|
ically:
|
|
|
|
$ hledger accounts -1
|
|
assets
|
|
liabilities
|
|
equity
|
|
revenues
|
|
expenses
|
|
|
|
Undeclared accounts, if any, are displayed last, in alphabetical order.
|
|
|
|
Note that sorting is done at each level of the account tree (within
|
|
each group of sibling accounts under the same parent). And currently,
|
|
this directive:
|
|
|
|
account other:zoo
|
|
|
|
would influence the position of zoo among other's subaccounts, but not
|
|
the position of other among the top-level accounts. This means: - you
|
|
will sometimes declare parent accounts (eg account other above) that
|
|
you don't intend to post to, just to customize their display order -
|
|
sibling accounts stay together (you couldn't display x:y in between a:b
|
|
and a:c).
|
|
|
|
Rewriting accounts
|
|
You can define account alias rules which rewrite your account names, or
|
|
parts of them, before generating reports. This can be useful for:
|
|
|
|
o expanding shorthand account names to their full form, allowing easier
|
|
data entry and a less verbose journal
|
|
|
|
o adapting old journals to your current chart of accounts
|
|
|
|
o experimenting with new account organisations, like a new hierarchy or
|
|
combining two accounts into one
|
|
|
|
o customising reports
|
|
|
|
Account aliases also rewrite account names in account directives. They
|
|
do not affect account names being entered via hledger add or hledger-
|
|
web.
|
|
|
|
See also Cookbook: Rewrite account names.
|
|
|
|
Basic aliases
|
|
To set an account alias, use the alias directive in your journal file.
|
|
This affects all subsequent journal entries in the current file or its
|
|
included files. The spaces around the = are optional:
|
|
|
|
alias OLD = NEW
|
|
|
|
Or, you can use the --alias 'OLD=NEW' option on the command line. This
|
|
affects all entries. It's useful for trying out aliases interactively.
|
|
|
|
OLD and NEW are case sensitive full account names. hledger will
|
|
replace any occurrence of the old account name with the new one. Sub-
|
|
accounts are also affected. Eg:
|
|
|
|
alias checking = assets:bank:wells fargo:checking
|
|
# rewrites "checking" to "assets:bank:wells fargo:checking", or "checking:a" to "assets:bank:wells fargo:checking:a"
|
|
|
|
Regex aliases
|
|
There is also a more powerful variant that uses a regular expression,
|
|
indicated by the forward slashes:
|
|
|
|
alias /REGEX/ = REPLACEMENT
|
|
|
|
or --alias '/REGEX/=REPLACEMENT'.
|
|
|
|
REGEX is a case-insensitive regular expression. Anywhere it matches
|
|
inside an account name, the matched part will be replaced by REPLACE-
|
|
MENT. If REGEX contains parenthesised match groups, these can be ref-
|
|
erenced by the usual numeric backreferences in REPLACEMENT. Eg:
|
|
|
|
alias /^(.+):bank:([^:]+)(.*)/ = \1:\2 \3
|
|
# rewrites "assets:bank:wells fargo:checking" to "assets:wells fargo checking"
|
|
|
|
Also note that REPLACEMENT continues to the end of line (or on command
|
|
line, to end of option argument), so it can contain trailing white-
|
|
space.
|
|
|
|
Multiple aliases
|
|
You can define as many aliases as you like using directives or command-
|
|
line options. Aliases are recursive - each alias sees the result of
|
|
applying previous ones. (This is different from Ledger, where aliases
|
|
are non-recursive by default). Aliases are applied in the following
|
|
order:
|
|
|
|
1. alias directives, most recently seen first (recent directives take
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precedence over earlier ones; directives not yet seen are ignored)
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2. alias options, in the order they appear on the command line
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end aliases
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You can clear (forget) all currently defined aliases with the end
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aliases directive:
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end aliases
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Default parent account
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You can specify a parent account which will be prepended to all
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|
accounts within a section of the journal. Use the apply account and
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|
end apply account directives like so:
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|
|
apply account home
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|
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|
2010/1/1
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food $10
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cash
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|
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end apply account
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|
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which is equivalent to:
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|
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|
2010/01/01
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home:food $10
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home:cash $-10
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If end apply account is omitted, the effect lasts to the end of the
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|
file. Included files are also affected, eg:
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|
apply account business
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include biz.journal
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end apply account
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|
apply account personal
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|
include personal.journal
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|
|
|
Prior to hledger 1.0, legacy account and end spellings were also sup-
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|
ported.
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|
|
|
A default parent account also affects account directives. It does not
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|
affect account names being entered via hledger add or hledger-web. If
|
|
account aliases are present, they are applied after the default parent
|
|
account.
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|
|
|
Periodic transactions
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|
Periodic transaction rules describe transactions that recur. They
|
|
allow you to generate future transactions for forecasting, without hav-
|
|
ing to write them out explicitly in the journal (with --forecast).
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|
Secondly, they also can be used to define budget goals (with --budget).
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|
|
|
A periodic transaction rule looks like a normal journal entry, with the
|
|
date replaced by a tilde (~) followed by a period expression (mnemonic:
|
|
~ looks like a recurring sine wave.):
|
|
|
|
~ monthly
|
|
expenses:rent $2000
|
|
assets:bank:checking
|
|
|
|
There is an additional constraint on the period expression: the start
|
|
date must fall on a natural boundary of the interval. Eg monthly from
|
|
2018/1/1 is valid, but monthly from 2018/1/15 is not.
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|
|
|
Partial or relative dates (M/D, D, tomorrow, last week) in the period
|
|
expression can work (useful or not). They will be relative to today's
|
|
date, unless a Y default year directive is in effect, in which case
|
|
they will be relative to Y/1/1.
|
|
|
|
Two spaces after the period expression
|
|
If the period expression is followed by a transaction description,
|
|
these must be separated by two or more spaces. This helps hledger know
|
|
where the period expression ends, so that descriptions can not acciden-
|
|
tally alter their meaning, as in this example:
|
|
|
|
; 2 or more spaces needed here, so the period is not understood as "every 2 months in 2020"
|
|
; ||
|
|
; vv
|
|
~ every 2 months in 2020, we will review
|
|
assets:bank:checking $1500
|
|
income:acme inc
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|
|
|
Forecasting with periodic transactions
|
|
With the --forecast flag, each periodic transaction rule generates
|
|
future transactions recurring at the specified interval. These are not
|
|
saved in the journal, but appear in all reports. They will look like
|
|
normal transactions, but with an extra tag named recur, whose value is
|
|
the generating period expression.
|
|
|
|
Forecast transactions start on the first occurrence, and end on the
|
|
last occurrence, of their interval within the forecast period. The
|
|
forecast period:
|
|
|
|
o begins on the later of
|
|
|
|
o the report start date if specified with -b/-p/date:
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|
|
|
o the day after the latest normal (non-periodic) transaction in the
|
|
journal, or today if there are no normal transactions.
|
|
|
|
o ends on the report end date if specified with -e/-p/date:, or 180
|
|
days from today.
|
|
|
|
where "today" means the current date at report time. The "later of"
|
|
rule ensures that forecast transactions do not overlap normal transac-
|
|
tions in time; they will begin only after normal transactions end.
|
|
|
|
Forecasting can be useful for estimating balances into the future, and
|
|
experimenting with different scenarios. Note the start date logic
|
|
means that forecasted transactions are automatically replaced by normal
|
|
transactions as you add those.
|
|
|
|
Forecasting can also help with data entry: describe most of your trans-
|
|
actions with periodic rules, and every so often copy the output of
|
|
print --forecast to the journal.
|
|
|
|
You can generate one-time transactions too: just write a period expres-
|
|
sion specifying a date with no report interval. (You could also write
|
|
a normal transaction with a future date, but remember this disables
|
|
forecast transactions on previous dates.)
|
|
|
|
Budgeting with periodic transactions
|
|
With the --budget flag, currently supported by the balance command,
|
|
each periodic transaction rule declares recurring budget goals for the
|
|
specified accounts. Eg the first example above declares a goal of
|
|
spending $2000 on rent (and also, a goal of depositing $2000 into
|
|
checking) every month. Goals and actual performance can then be com-
|
|
pared in budget reports.
|
|
|
|
For more details, see: balance: Budget report and Cookbook: Budgeting
|
|
and Forecasting.
|
|
|
|
|
|
Auto postings / transaction modifiers
|
|
Transaction modifier rules describe changes to be applied automatically
|
|
to certain matched transactions. Currently just one kind of change is
|
|
possible - adding extra postings, which we call "automated postings" or
|
|
just "auto postings". These rules become active when you use the
|
|
--auto flag.
|
|
|
|
A transaction modifier, AKA auto posting rule, looks much like a normal
|
|
transaction except the first line is an equals sign followed by a query
|
|
that matches certain postings (mnemonic: = suggests matching). And
|
|
each "posting" is actually a posting-generating rule:
|
|
|
|
= QUERY
|
|
ACCT AMT
|
|
ACCT [AMT]
|
|
...
|
|
|
|
These posting-generating rules look like normal postings, except the
|
|
amount can be:
|
|
|
|
o a normal amount with a commodity symbol, eg $2. This will be used
|
|
as-is.
|
|
|
|
o a number, eg 2. The commodity symbol (if any) from the matched post-
|
|
ing will be added to this.
|
|
|
|
o a numeric multiplier, eg *2 (a star followed by a number N). The
|
|
matched posting's amount (and total price, if any) will be multiplied
|
|
by N.
|
|
|
|
o a multiplier with a commodity symbol, eg *$2 (a star, number N, and
|
|
symbol S). The matched posting's amount will be multiplied by N, and
|
|
its commodity symbol will be replaced with S.
|
|
|
|
These rules have global effect - a rule appearing anywhere in your data
|
|
can potentially affect any transaction, including transactions recorded
|
|
above it or in another file.
|
|
|
|
Some examples:
|
|
|
|
; every time I buy food, schedule a dollar donation
|
|
= expenses:food
|
|
(liabilities:charity) $-1
|
|
|
|
; when I buy a gift, also deduct that amount from a budget envelope subaccount
|
|
= expenses:gifts
|
|
assets:checking:gifts *-1
|
|
assets:checking *1
|
|
|
|
2017/12/1
|
|
expenses:food $10
|
|
assets:checking
|
|
|
|
2017/12/14
|
|
expenses:gifts $20
|
|
assets:checking
|
|
|
|
$ hledger print --auto
|
|
2017/12/01
|
|
expenses:food $10
|
|
assets:checking
|
|
(liabilities:charity) $-1
|
|
|
|
2017/12/14
|
|
expenses:gifts $20
|
|
assets:checking
|
|
assets:checking:gifts -$20
|
|
assets:checking $20
|
|
|
|
Auto postings and transaction balancing / inferred amounts / balance asser-
|
|
tions
|
|
Currently, transaction modifiers are applied / auto postings are added:
|
|
|
|
o after missing amounts are inferred, and transactions are checked for
|
|
balancedness,
|
|
|
|
o but before balance assertions are checked.
|
|
|
|
Note this means that journal entries must be balanced both before and
|
|
after auto postings are added. This changed in hledger 1.12+; see #893
|
|
for background.
|
|
|
|
EDITOR SUPPORT
|
|
Helper modes exist for popular text editors, which make working with
|
|
journal files easier. They add colour, formatting, tab completion, and
|
|
helpful commands, and are quite recommended if you edit your journal
|
|
with a text editor. They include ledger-mode or hledger-mode for
|
|
Emacs, vim-ledger for Vim, hledger-vscode for Visual Studio Code, and
|
|
others. See the [[Cookbook]] at hledger.org for the latest informa-
|
|
tion.
|
|
|
|
|
|
|
|
REPORTING BUGS
|
|
Report bugs at http://bugs.hledger.org (or on the #hledger IRC channel
|
|
or hledger mail list)
|
|
|
|
|
|
AUTHORS
|
|
Simon Michael <simon@joyful.com> and contributors
|
|
|
|
|
|
COPYRIGHT
|
|
Copyright (C) 2007-2016 Simon Michael.
|
|
Released under GNU GPL v3 or later.
|
|
|
|
|
|
SEE ALSO
|
|
hledger(1), hledger-ui(1), hledger-web(1), hledger-api(1),
|
|
hledger_csv(5), hledger_journal(5), hledger_timeclock(5), hledger_time-
|
|
dot(5), ledger(1)
|
|
|
|
http://hledger.org
|
|
|
|
|
|
|
|
hledger 1.14.99 March 2019 hledger_journal(5)
|